How to Write a Response to an Apartment Listing

Responses to apartment listings should be courteous and professional.

Apartment and rental listings are increasingly advertised on the Internet. When a landlord or potential roommate lists an apartment online they will screen for future tenants through email first. It is important to give a good first impression. Your email should be professional and also give your reader a sense of who you are as a person. Remember to ask questions about the property and its occupants. You can also supply a list of professional and personal references to get a head start on the leasing process.


Step 1

Compose an email to the landlord or potential roommate. Tell them about yourself. For example, where you go to school or where you work.

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Step 2

Mention specific amenities that you are looking for, such as a private bathroom, outdoor living space or covered parking.


Step 3

Ask about the term of the lease and pricing. Ensure the rental is within your budget before you view the property.

Step 4

Leave your phone number in the email so that you can be contacted.


Always be polite with your correspondence.

Ask questions, especially if you are going to be living with a roommate.

Read your lease carefully before you sign.


Be aware of scams. Never give out bank account information or credit card numbers through email or by phone.