How to Fill Out a Move-in Checklist

How to Fill Out a Move-in Checklist. If you're moving into rental property, fill out a move-in checklist to avoid potential disagreements with your landlord over damages to the property during the term of your lease.

Step 1

Before you move your goods into the rental property, ask your landlord to conduct a "walk-through" of the property with you.

Step 2

Obtain a property condition report form from a local office supply store if your landlord does not provide a copy. Take the report form with you to the walk-through.

Step 3

Inspect each room thoroughly during the walk-through, noting the condition of ceilings, walls, woodwork, windows, floors and carpeting.

Step 4

Check the condition of all appliances, built-ins, electrical outlets and bathroom fixtures.

Step 5

Check drainage of sinks, tubs and toilets. Note any missing or broken components.

Step 6

Test air conditioning and heating units for correct operation.

Step 7

Note the condition of each item in writing on your checklist during your walk-through.

Step 8

Take pictures to document the condition of the property on move-in day.

Step 9

Ask for a reasonable period of time (about a week or so) to notify the landlord about any unacceptable conditions that you might have missed during the walk-through.

Step 10

Sign and date the property condition report form.

Step 11

Give one copy to your landlord and retain a copy for your personal records.

Tip

Many states require landlords to use a property condition report form with new tenants. Check with a real estate attorney or local housing authorities to find out about lease laws in your area.

Warning

Avoid potential disputes with your landlord at the end of your lease by keeping a signed, dated report that validates the condition of the property on the day you moved into the rental unit.

Things You'll Need

  • Property Condition Report

  • Pens

  • Cameras

  • Film