How to Send a Letter of Interest to an Owner About an Apartment?

Many homes may be available for rent but never even advertised.

Renting a home from someone else provides the tenant with the flexibility to relocate without having to sell a home. Renting a home also frequently comes with the benefit of fewer maintenance responsibilities. Before leasing a home, though, there are some strategies to approaching the homeowner to discuss rental possibilities that would-be renters should consider following.

Research Before You Write

Step 1

Research local, state, and federal laws governing rental properties. Find out what the responsibilities of the homeowner and renter are, including any applicable homeowner's or renter's insurance requirements, maintenance requirements, and eviction laws.

Step 2

Read state and federal tax regulations for homeowners who rent their properties as well as for individuals renting property. Homeowners may be eligible for a tax deduction to cover any home improvements or maintenance costs as well as for transportation costs to and from the rental property. Renters and homeowners who operate businesses from their homes may be able to deduct a portion of their rent or mortgage payments equal to the portion of the home used for the home office.

Step 3

Identify the name and mailing address of the homeowner for the property you would like to rent. The homeowner may not live on the property you're considering renting, however. But property owner information is a matter of public record. Many cities and counties list property owner information on their property records and tax assessment websites.

Step 4

Compose a letter to the owner of the property you would like to rent. In the letter, introduce yourself, state why you would like to rent the property, how long you would like to rent if for, your home ownership or rental experience, pet requirements, and rental fees you are willing to pay. You may also want to cite your research into property rental laws and tax benefits as an added enticement.

Step 5

Type the letter using a standard typeface such as Times New Roman or Arial. Then format the letter so that it is printed with black font on letter-sized paper with half-inch margins on the edges, top, and bottom. A well-crafted, professional letter may help impress the homeowner with your seriousness.

Step 6

Print the letter and place the letter to the homeowner into an envelope. Address the envelope to the homeowner and always include your return mailing address. Put a stamp on the envelope and place the letter in the mail.

Tip

Before sending, always review your letter for grammar, spelling, and clarity. Have a friend or family member review your letter as well to make edits you may not catch.

Warning

If a homeowner does not wish to rent his or her home, respect that decision. Repeatedly writing letters or contacting the homeowner may be considered harassment.

Things You'll Need

  • Local property rental laws

  • State and federal tax regulations

  • Envelope

  • Homeowner’s address

  • Postage stamp

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