How to Write a Salary Negotiation Letter

Salary negotiation letters are beneficial early on, but they also ensure you're paid better later, too.

Employers often set basic salaries lower than the standard for their industry in the hope of reducing company costs. Employees often don't negotiate for higher wages--they're willing to settle for a lower wage in return for the chance to build their resume. To get a salary that is closer to the industry standard, you should write a salary negotiation letter to your employer. These letters work best during the hiring process, but you'll also find them useful if you think you deserve a raise or added benefits later on.

Step 1

Tell your employer you are enthusiastic about being able to work for the company. Thank the employer for the months or years of employment you've had if you've been working for the employer for a while.

Step 2

Remind the employer of their original salary offer. Include the name of who made the offer if it was made by a representative other than your boss. Also indicate the date of the offer and the method by which it was delivered.

Step 3

Write a sentence that indicates what salary you think is more fair given the industry and your skills and experience. Follow this with examples of wages for similar positions in other companies to justify your request. It's not enough just to present a number---you have to prove you know your employment is worth.

Step 4

Address other negotiation points like paid vacation and bonuses, if necessary. The main point of the salary negotiation letter is to establish your general wages, but it looks more professional and organized to address all your concerns at once. It also makes it easier on the Human Resources department to have a single document dealing with your financial and benefits compensation.

Step 5

Inform your employer of competitive offers you might have received that are in range of your desired salary. This shows you are serious about getting the pay you deserve. Employers often act positively to this technique because they understand that it's more expensive to lose you to a competitor than it is to give you better compensation.

Step 6

Invite your employer to set up a meeting in which you can discuss the negotiation further.

Step 7

Tell the employer you're looking forward to reaching a salary deal that is suitable for both you and the company. State that you are excited about getting to work with the new salary package and instruct the employer on how to contact you with questions or concerns.


Negotiating a salary is as much about keeping a good relationship with your employer as it is about providing data. Be firm in your letter, but be polite and don't issue demands.